Winter brings challenges for businesses and employees alike, particularly when snow disrupts normal routines. From navigating icy commutes to maintaining productivity, preparing for adverse weather is vital. This guide explores how HR can help staff deal with snowy weather while keeping morale high and operations running smoothly.
Why Preparing for Snowy Weather Matters in the Workplace
Snowy weather can disrupt business continuity and create safety concerns for employees. By implementing clear policies and offering support, organisations can minimise disruptions, prioritise staff well-being, and foster a culture of trust.
Planning ahead ensures employees feel valued, safe, and equipped to handle wintry conditions effectively.
Snowy Weather Tips for Staff and HR Teams
Communicate Policies Early
Ensure employees understand workplace policies for snowy weather. Include details about:
- Remote working arrangements
- Procedures for delayed arrivals or early departures
- Emergency contact protocols
Sharing this information in advance avoids confusion when severe weather strikes.
Offer Flexible Working Options
Encouraging remote work or staggered start times allows employees to avoid unsafe commutes. Where remote work isn’t feasible, consider adjusting hours to account for weather delays.
Prioritise Commuter Safety
For staff travelling to work, share practical safety tips such as:
- Checking train or bus schedules for delays
- Wearing appropriate footwear for icy conditions
- Keeping emergency supplies like a torch, gloves, and snacks in their vehicle
Provide links to local transport services or weather updates to help employees plan ahead.
Prepare the Workplace
Make the office or workplace safe and welcoming during snowy weather by:
- Clearing car parks and walkways of snow and ice
- Providing grit bins and non-slip mats at entrances
- Keeping extra heaters or warm blankets available for cold workspaces
Managing Employee Absences in Snowy Weather
Create Flexible Leave Policies
Unforeseen disruptions, such as school closures or blocked roads, may prevent some staff from working. Offering emergency leave or paid time off shows compassion and understanding.
Track Attendance Without Stress
Use online tools to monitor attendance and streamline reporting. Avoid penalising employees who genuinely struggle to reach work due to adverse weather.
Engage in Supportive Conversations
Talk to staff about their needs and circumstances during snowy periods. This could include childcare challenges or concerns about public transport. Offering empathy strengthens employee loyalty.
Maintaining Productivity During Snowy Weather
Set Realistic Goals
Recognise that winter conditions may slow down operations. Adjust deadlines and expectations accordingly, focusing on essential tasks rather than demanding 100% normal productivity.
Leverage Technology for Collaboration
Platforms like Microsoft Teams or Zoom keep employees connected during remote work days. Encourage teams to maintain regular communication to ensure everyone stays aligned.
Encourage Breaks and Self-Care
Remind staff to take breaks, stretch, and stay warm, whether they’re working from home or in the office. Small gestures like this can boost morale and reduce stress.
Promoting a Positive Workplace Culture in Winter
Celebrate Small Wins
Acknowledging the effort employees make to adapt to snowy conditions fosters goodwill. Simple acts, like a thank-you email or a small reward, go a long way.
Offer Seasonal Perks
Hot drinks, warm snacks, or cosy blankets create a sense of comfort for staff. Virtual teams could enjoy perks like gift cards for hot chocolate or coffee.
Plan Winter-Themed Activities
Create team-building opportunities with light-hearted events, such as a “best snow photo” contest or virtual trivia games. These can lift spirits and encourage collaboration.
Long-Term Planning for Snowy Weather
Train Managers to Handle Weather Challenges
Ensure managers are equipped to support staff with flexibility, clear communication, and empathy. Offering guidance on managing remote teams or handling attendance issues strengthens your overall approach.
Invest in Safety Equipment and Services
Stock up on essentials like grit, snow shovels, and extra cleaning supplies for icy conditions. If your business requires outdoor work, provide appropriate gear like thermal clothing and boots.
Review Policies Regularly
Gather feedback from staff at the end of winter to refine your policies and ensure they align with employee needs. A proactive approach strengthens your reputation as a supportive employer.
FAQs
- What should employees do if they cannot travel to work due to snow?
Staff should follow company procedures for reporting absences or requesting remote work. Flexible policies help to minimise disruption. - How can HR ensure fair treatment during snowy weather?
Apply consistent policies across teams, balancing flexibility with operational needs. Clear communication prevents misunderstandings. - What steps can businesses take to improve safety in snowy conditions?
Ensure walkways and car parks are gritted and free of ice, and provide non-slip mats indoors. Offering advice for safe commutes also reduces risks. - Is it mandatory to offer remote work during bad weather?
While not mandatory, offering remote work demonstrates care for employees’ safety and boosts morale. It’s particularly helpful for roles that don’t require physical presence. - How can employers maintain morale in snowy weather?
Simple actions like providing warm drinks, celebrating achievements, or offering flexible hours show employees they’re valued during challenging times. - What should managers prioritise during winter weather?
Focus on communication, safety, and flexibility. Supporting staff with empathy strengthens team cohesion and loyalty.
Navigating snowy weather doesn’t have to be a struggle for businesses or employees. By implementing thoughtful policies, prioritising safety, and fostering a positive workplace culture, HR teams can ensure productivity and morale remain high. Encouraging flexibility and providing practical support demonstrates your commitment to staff well-being.
Promote Winter Preparedness
Equip your staff for winter challenges! Contact Talk Staff HR Services today for expert HR solutions tailored to your needs.
Last Updated on 2 weeks by Gary Parsons